• General info
  • What’s new?
  • Video recording
  • Virtual teaching in real time: ZOOM
  • Safety notice for using ZOOM
  • ZOOM support
  • Virtual teaching in real time: Jitsi
  • Alternative: video streaming of teaching
  • Communication platform: Rocket.Chat
  • Further tips for teaching: software and online-tools
  • Further tips for teaching: additional resources

Various virtual solutions are currently being developed so that teaching can continue without a physical presence ("distance teaching"). Below you will find a list of the existing options for different requirements. Since additional ownCloud storage space is required for some of these options, we have increased it to 50 GB (instead of 10 GB) for teaching staff. If this adaptation is not active yet, please log in and out of ownCloud! Furthermore, the ownCloud folder "Distance-Lehre" has been made accessible for all staff and students (direct link). There, you can find the protocols of the past distance teaching exchange meetings.

Support offer of the week: individual support by the computer studio

"The team of the studio has a broad knowledge and offers support, tips, workarounds and solutions. Students can approach us with specific questions as well as general support for their to projects."

For questions concerning Photoshop, Illustrator, Indesign, Animate, After Effects, Webdesign, Figma, and Mac-OS in general, Birgit Hertel - in addition to being available through email und Rocket.Chat - is offering  a ZOOM Open Office:

Tuesday & Wednesday: 10:00-12:00
Meeting ID: 994-5719-6913
Pw: ask-cs


NEWS: It is now known that the free use of the Adobe Creative Cloud is limited to July 6th, 2020 and will then be deactivated (see footnote here). We therefore recommend storing your files on local hard drives and not exclusively in the cloud.


NEWS: We would like to draw your attention to the following technical adaptations to the base:

  • Exam records are now available for download as fillable pdfs.
  • “Distance Learning (details as described)” can now be selected as a location for individual course dates
  • Messages sent via the base now contain a reference to answering directly to teaching staff (in some email clients the answers of the students automatically go to basemail@uni-ak.ac.at)

To record presentations on your own computer, open source software such as OBS are available for free. You can use it to record self-defined sections of your own desktop as well as yourself via webcam, in both cases also with an audio track. The resulting recordings can be made available to the students as a video file via ownCloud. Birgit Hertel from the computer studio has created a video tutorial and a new German “How-To” in image and text that you can find in the ownCloud folder "Distance-Lehre" (there are many more video tutorials available on YouTube). If your files are very large, you can compress them without any major loss of quality with free open source software such as HandBrake*.


This solution is suitable for rather “teacher-centered” courses, since the communication is one-way and there is no possibility for direct exchange. If you have further questions about this solution, please contact birgit.hertel@uni-ak.ac.at or peter.knobloch@uni-ak.ac.at


* You can adjust the compressing of the videos through the „Rate Factor“, whereas higher values mean lower image quality. The following presets serve as points of reference: Fast 1080p30 (Resolution 1920×1080): RF = 22; Fast 720p30 (Resolution 1280×720): RF = 21; Fast 480p30 (Resolution 720×480): RF = 20

You can find matching screenshots in the ownCloud folder "Distance-Lehre" and further details about image quality here. Everything else is explained in the quick start introduction to the software.

Vienna Quarantine © Ivonne Gracio Murillo (Art & Science)

In order to be able to hold more interactive courses virtually, Angewandte acquired a campus license for the video conferencing tool ZOOM, which can be used by all staff and students. The license offers users the opportunity to hold video conferences with up to 300 participants. The following points are central for its use.


Creating an account

On Friday, March 13th, 2020, an email with an invitation link was sent to all Angewandte staff. If you would like to use ZOOM in the future, please create an account with your email address xxx@uni-ak.ac.at. Please note:

  • Do not use the password that you usually use for Angewandte services, but any other one (for data security reasons).
  • Please follow the link even if you already have a ZOOM account so that it is linked to the central applied account. This is a prerequisite for effective service on our part.
First steps in ZOOM

ZOOM is structured intuitively and can be “learned by doing”. Additionally, the ZOOM video tutorials are a great way to find your way around. These videos explain how to join and schedule meetings as well as the most important host controls. Participation in meetings is possible via some web browsers (Google Chrome, Mozilla Firefox), for all other functions we recommend downloading the ZOOM Client for Meetings. There are also Zoom Mobile Apps for mobile devices in the Apple Store and Google Play Store.


You will find comprehensive information in the ZOOM Help Center. The following instructions including video tutorials might be particularly relevant for you:

By now, meetings and chats in ZOOM are hosted on European servers, while metadata (email addresses, passwords, meeting IDs) are also stored by the company in the US. For safety reasons, we do not recommend uploading confidential files and disclosing sensitive personal data using this tool. We are currently working on an implementation “on premise” (on Angewandte servers instead of other European servers, cf. Jitsi), which, however, only affects staff accounts due to limited server and line capacities.


For protection against interference from unwanted participants (so-called “zoombombing”), you should protect meetings with a password and neither share this password nor the link that contains the password via public channels. Further safety instructions for the use of ZOOM can be found here.

You can find some answers to common questions about ZOOM in the protocol of the first distance teaching exchange on 17.03.2020 in the ownCloud folder "Distance-Lehre".


The event management team assists the ZID with their ZOOM support. The colleagues can help with setting up and using ZOOM as well as conducting test calls and planning/trying test courses via ZOOM. For appointments from Monday through Friday, 10 AM to 4 PM, please contact zoom-in@uni-ak.ac.at, specifying your request as much as possible.


If you have “advanced” questions about ZOOM, the ZID will do its best to answer them through the “conventional channels” (email, phone)helpdesk@uni-ak.ac.at (+43 1 711 33 2107)


Please also share your positive experiences and “tips and tricks” in ZOOM with us. We are happy to upload reports, instructions, etc. to the ownCloud folder "Distance-Lehre". Please contact maximilian.muhr@uni-ak.ac.at

As concerns about data protection in ZOOM have repeatedly been voiced, we offer Jitsi as an open source alternative “on premise” (on Angewandte servers). You can try out this tool through https://meet.uni-ak.ac.at – many thanks tp Philipp Mayer from the base team for creating a helpful guide that you can find – guess what 🙂 – in the ownCloud folder "Distance-Lehre". If you have any technical questions about Jitsi, please contact jitsi-support@uni-ak.ac.at


Please note: Jitsi cannot be compared with ZOOM neither in its functions nor in terms of (maximum) capacities. The tool is therefore more suitable for small groups of up to 10 people who do not have many additional requirements apart from the video chat itself.


Please note: For using Jitsi, we recommend Chromium-based web browsers, such as Google Chrome, or Firefox. Safari is currently not fully supported.

Teaching your courses in real time with the students via video streaming is also possible via OBS. To do this, you also need a streaming channel, which you can get for free via Twitch, for example. After registration, you will be assigned a personalized “Primary Stream key”, which you can use to stream videos live. You can find this key by first clicking on your user icon on the top right and then on the “Channel and Videos” tab. You can enter this key directly in OBS to start the live stream and students can follow your stream via URL.


Disadvantages of this solution:

  • Your livestream is not exclusively accessible for students, but can be followed publicly via Twitch
  • Students can watch without registration, but can only submit written comments (questions, comments) upon registration


This solution is suitable for rather “teacher-centered” courses, since communication with the students is limited. If you have further questions about this solution, please contact birgit.hertel@uni-ak.ac.at or peter.knobloch@uni-ak.ac.at

Following many suggestions, Angewandte now offers Rocket.Chat as another central tool for (primarily text-based) communication “on premise” (on Angewandte servers). The virtual rooms there (“channels”) can be used for collaboration in different groups, e.g. by the artistic departments (predefined channels) or for individual courses (individually created channels). A German explanation of the basic functions including a video tutorial can be found here. You can use Rocket.Chat in three ways:

  1. directly in the web browser through https://chat.uni-ak.ac.at
  2. via the Rocket.Chat client (rocket.chat/install)
  3. for your mobile phone with the Rocket.Chat app (available in the Apple Store and Google Play Store)


Please note: For technical reasons, the predefined channels are initially visible and readable by everyone, so that anyone who wants to can get in easily. On May 25th, 2020, or if desired earlier, these channels are set to private, after which entry is only possible by invitation. Until then, each group can nominate a moderator directly in Rocket.Chat in the channel #rocket-feedback, otherwise a person from the group will be chosen randomly and can then pass on this role.


In general, since this tool was set up at short notice, it is still to be seen as an experimental laboratory. If you have any questions or suggestions for adjustments, please communicate them directly in the channel #rocket-feedback.

The following lists are not exhaustive. Please share further ideas and good practice examples for distance teaching with us. We are also happy to upload instructions for online tools to the ownCloud folder "Distance-Lehre". Please contact maximilian.muhr@uni-ak.ac.at


  • The new Angewandte image database Image offers a comprehensive inventory of high-quality digital image reproductions of artworks for all students and staff. The images are enriched with high-quality metadata, the work information is scientifically secured. Workbooks can be organized in Image and exported directly as an already labeled PowerPoint presentation. More information in German can be found here, for questions please contact image@uni-ak.ac.at
  • During the current situation, Adobe offers the use of various programs free of charge via web account (Adobe Creative Cloud). You can find detailed instructions herePlease note: This offer is limited to May 31st, 2020 and will then be deactivated. We therefore recommend storing your files on local hard drives and not exclusively in the cloud.
  • As a collaborative online whiteboard, we recommend Figma . Similar to a vector program, the tool can combine images, shapes and text. You can build and test user interface prototypes, work together on a file, comment, etc. Figma runs in the web browser without a client, a student account can be easily requested and has no restrictions on the number of participants. Examples of uses other than for user interface can be found here.
  • For the collective editing of texts, we recommend Cryptpad as an open source alternative to Google Docs. A brief explanation of the tool can be found directly in a cryptpad here.

The following lists are not exhaustive. Please share further ideas and good practice examples for distance teaching with us. We are also happy to upload instructions for online tools to the ownCloud folder "Distance-Lehre". Please contact maximilian.muhr@uni-ak.ac.at


  • German “FAQ Urheberrecht & E-Learning” in the ownCloud folder "Distance-Lehre" (many thanks to Antonia Hartlauer and Marion Kern!)
  • German text by Ursula Reisenberger (Center for Didactics of Art and Interdisciplinary Education) about her experience in teaching the topic “Presence” online in the ownCloud folder "Distance-Lehre"
  • Survival Guide to Emergency Remote Teaching of the European art university network ELIA, which Angewandte is part of (and recordings of webinars about the topic)
  • Distance Learning Blueprint for the transition of courses by Jan Eckert (Lucerne University of Applied Sciences and Arts)
  • The German subpage of the German Hochschulforum Digitalisierung, which has been specially set up for the corona crisis, offers a collection of tools, dates and further information
  • Free e-book “Leading Groups Online”
  • Slides “Studio Art Teaching Online” by Richard Jochum (Transmedia Art alumni) in the ownCloud folder "Distance-Lehre"
  • The initiative Skype a Scientist aims to involve scientists in courses and school lessons
  • 14 disparate assignments by Oskar Kokoschka Award winner John Baldessari
  • Lists of freely accessible online courses (for orientation and/or as a recommendation for students): list 1list 2