• General info
  • Technical infrastrucure at Angewandte
  • Video recording
  • Virtual teaching in real time: ZOOM
  • Safety notice for using ZOOM
  • ZOOM support
  • Virtual teaching in real time: Jitsi
  • Alternative: video streaming of teaching
  • Communication platform: Rocket.Chat
  • Software and online-tools
  • Additional resources for teaching

On this site we present various virtual solutions for teaching without being physically present ("distance teaching"). Below you will find a list of the existing options for different requirements that have been tested throughout the summer term 2020. Since additional ownCloud storage space is required for some of these options, we have increased it to 50 GB (instead of 10 GB) for teaching staff. If this adaptation is not active, please log in and out of ownCloud! Furthermore, the ownCloud folder "Distance-Lehre" has been made accessible for all staff and students (direct link). There, you can find the protocols of the past distance teaching exchange meetings from the summer term 2020.


We would like to draw your attention to the technical adaptations to the base:

  • Exam records are available for download as fillable pdfs.
  • “Distance Learning (details as described)” can be selected as a location for individual course dates
  • Messages sent via the base now contain a reference to answering directly to teaching staff (in some email clients the answers of the students automatically go to basemail@uni-ak.ac.at)

Systems consisting of a touchscreen monitor, high-resolution camera and microphone are available in meeting room B4 and in the Assembly Hall (‘Sitzungssaal’, both OKP-F, 1st floor). An additional system similar in size as well as a smaller "DTEN ME" (27 inches) are stored in VZA 7 for mobile use in different rooms. We recommend the rooms in your own departments or e.g. the seminar room SR 27 (ground floor). Instructions for using the systems with ZOOM can be found on the information page of the ZID: B4/Assembly Hall and mobile systems (DTEN).


Please note: The conference room cannot be booked for courses, but for online meetings of all kinds.


If you need to use one of the systems, please proceed as follows:

  • B4 is ‘pre-reserved’ for distance/hybrid teaching and is booked via the central room coordination. The system with instructions is permanently in the room.
  • The Assembly Hall (‘Sitzungssaal’, for online meetings) is booked via the rector's office (daniela.schuppler@uni-ak.ac.at). The system with instructions is permanently in the room.
  • The mobile systems in VZA 7 is booked via the ZOOM support of the event management (zoom-in@uni-ak.ac.at) and brought to the respective room. If this is a centrally bookable room (e.g. SR 27), please book it in advance.


If these options are exhausted, there is also a room in the ceramics studio equipped for distance teaching. For this, please contact the head of the studio Sascha Alexandra Zaitseva (sascha-alexandra.zaitseva@uni-ak.ac.at).


For larger groups (which do not fit in the above-mentioned rooms), the auditorium in VZA 7 can also be used for hybrid teaching. For this option, please contact the event management (events@uni-ak.ac.at).

To record presentations on your own computer, open source software such as OBS are available for free. You can use it to record self-defined sections of your own desktop as well as yourself via webcam, in both cases also with an audio track. The resulting recordings can be made available to the students as a video file via ownCloud. Birgit Hertel from the computer studio has created a video tutorial and a German “How-To” in image and text that you can find in the ownCloud folder "Distance-Lehre" (there are many more video tutorials available on YouTube). If your files are very large, you can compress them without any major loss of quality with free open source software such as HandBrake*.


This solution is suitable for rather “teacher-centered” courses, since the communication is one-way and there is no possibility for direct exchange. If you have further questions about this solution, please contact birgit.hertel@uni-ak.ac.at or peter.knobloch@uni-ak.ac.at


* You can adjust the compressing of the videos through the „Rate Factor“, whereas higher values mean lower image quality. The following presets serve as points of reference: Fast 1080p30 (Resolution 1920×1080): RF = 22; Fast 720p30 (Resolution 1280×720): RF = 21; Fast 480p30 (Resolution 720×480): RF = 20

You can find matching screenshots in the ownCloud folder "Distance-Lehre" and further details about image quality here. Everything else is explained in the quick start introduction to the software.

Vienna Quarantine © Ivonne Gracio Murillo (Art & Science)

In order to be able to hold more interactive courses virtually, Angewandte acquired a campus license for the video conferencing tool ZOOM, which can be used by all staff and students. The license offers users the opportunity to hold video conferences with up to 300 participants. The following points are central for its use.


Creating an account

If you are not using a ZOOM account that is linked with Angewandte yet, please click the invitation link that was sent to all Angewandte staff on 13 March 2020. Then create an account with your email address xxx@uni-ak.ac.at. Please note:

  • Do not use the password that you usually use for Angewandte services, but any other one (for data security reasons).
  • Please follow the link even if you already have a ZOOM account so that it is linked to the central applied account. This is a prerequisite for effective service on our part.
First steps in ZOOM

ZOOM is structured intuitively and can be “learned by doing”. Additionally, the ZOOM video tutorials are a great way to find your way around. These videos explain how to join and schedule meetings as well as the most important host controls. Participation in meetings is possible via some web browsers (Google Chrome, Mozilla Firefox), for all other functions we recommend downloading the ZOOM Client for Meetings. There are also Zoom Mobile Apps for mobile devices in the Apple Store and Google Play Store.

You will find comprehensive information in the ZOOM Help Center. The following instructions including video tutorials might be particularly relevant for you:

NEWS: ZOOM now offers the option of end-to-end encryption for meetings. ZOOM itself explains how to activate this function. Please note: This function is not yet offered for on-prem accounts and does not support some functions such as dialing in by phone.


By now, meetings and chats in ZOOM are hosted on European servers, while metadata (email addresses, passwords, meeting IDs) are also stored by the company in the US. For safety reasons, we do not recommend uploading confidential files and disclosing sensitive personal data using this tool. We are currently working on an implementation “on premise” (on Angewandte servers instead of other European servers, cf. Jitsi), which, however, only affects staff (and not student) accounts due to limited server and line capacities. The ZID can switch your account to "on premise" upon request (Please note: In doing so, you lose the option to set co-hosts for your meetings).

For protection against interference from unwanted participants (so-called “zoombombing”), you should protect meetings with a password and neither share this password nor the link that contains the password via public channels. We also advise against publishing these links via the base, alternatively you can either send them to students by email or save them in a text file in the course's ownCloud folder. Further safety instructions for the use of ZOOM can be found here.

You can find some answers to common questions about ZOOM in the protocol of the first distance teaching exchange on 17.03.2020 in the ownCloud folder "Distance-Lehre".


The event management team supports the ZID with ZOOM support. The colleagues are available for assistance, test calls and test courses and support you in setting up ZOOM and planning / holding courses via ZOOM. For appointments from Monday to Friday, 10:00 a.m. to 4:00 p.m., please send your (as specific as possible) question to zoom-in@uni-ak.ac.at.


Please keep sharing your “tips and tricks” in ZOOM with us. We are happy to upload reports, instructions, etc. to the ownCloud folder "Distance-Lehre". Please contact maximilian.muhr@uni-ak.ac.at

As concerns about data protection in ZOOM have repeatedly been voiced, we offer Jitsi as an open source alternative “on premise” (on Angewandte servers). You can try out this tool through https://meet.uni-ak.ac.at – many thanks to Philipp Mayer from the base team for creating a helpful guide that you can find – guess what 🙂 – in the ownCloud folder "Distance-Lehre". If you have any technical questions about Jitsi, please contact jitsi-support@uni-ak.ac.at


Please note: Jitsi cannot be compared with ZOOM neither in its functions nor in terms of (maximum) capacities. The tool is therefore more suitable for small groups of up to 10 people who do not have many additional requirements apart from the video chat itself.


Please note: For Jitsi to work best, we recommend using the web browser Google Chrome but Firefox and Safari are by now also supported.

Teaching your courses in real time with the students via video streaming is also possible via OBS. To do this, you also need a streaming channel, which you can get for free via Twitch, for example. After registration, you will be assigned a personalized “Primary Stream key”, which you can use to stream videos live. You can find this key by first clicking on your user icon on the top right and then on the “Channel and Videos” tab. You can enter this key directly in OBS to start the live stream and students can follow your stream via URL.


Disadvantages of this solution:

  • Your livestream is not exclusively accessible for students, but can be followed publicly via Twitch
  • Students can watch without registration, but can only submit written comments (questions, comments) upon registration


This solution is suitable for rather “teacher-centered” courses, since communication with the students is limited. If you have further questions about this solution, please contact birgit.hertel@uni-ak.ac.at or peter.knobloch@uni-ak.ac.at

Following many suggestions, Angewandte offers Rocket.Chat as another central tool for (primarily text-based) communication “on premise” (on Angewandte servers). The virtual rooms there (“channels”) can be used for collaboration in different groups, e.g. by the artistic departments (predefined channels) or for individual courses (individually created channels). A German explanation of the basic functions including a video tutorial can be found here. You can use Rocket.Chat in three ways:

  1. directly in the web browser through https://chat.uni-ak.ac.at
  2. via the Rocket.Chat client (rocket.chat/install)
  3. for your mobile phone with the Rocket.Chat app (available in the Apple Store and Google Play Store)


Please note: As the predefined channels for study programs and organizational units have been set to private, entry is only possible by invitation.


Please note: If you have any questions or suggestions for adjustments, please communicate them directly in the channel #rocket-feedback.

The following lists are not exhaustive. Please share further ideas and good practice examples for distance teaching with us. We are also happy to upload instructions for online tools to the ownCloud folder "Distance-Lehre". Please contact maximilian.muhr@uni-ak.ac.at


  • The new Angewandte image database Image offers a comprehensive inventory of high-quality digital image reproductions of artworks for all students and staff. The images are enriched with high-quality metadata, the work information is scientifically secured. Workbooks can be organized in Image and exported directly as an already labeled PowerPoint presentation. More information in German can be found here, for questions please contact image@uni-ak.ac.at
  • As a collaborative online whiteboard, we recommend Miro (see also: What's new?). Angewandte has a limited number of licenses for the free use. This tool allows intense interaction and collaboration, as successfully practiced e.g. in the two-day online "Klausur" of the senate and the rectorate. If you are interested in such a license for using the program regularly, please follow the instructions on the ZID's info page. Please note: Due to the capacity restrictions, the offer is aimed exclusively at Angewandte staff.
  • A free alternative for this is Figma. Similar to a vector program, the tool can combine images, shapes and text. You can build and test user interface prototypes, work together on a file, comment, etc. Figma runs in the web browser without a client, a student account can be easily requested and has no restrictions on the number of participants. Examples of uses other than for user interface can be found here.
  • Another tool for collaborative online work is padlet. The tool is very intuitive to use and is suitable for both live collaboration and asynchronous work. In addition to direct text input, it also offers users the option of easily integrating most file formats. With a free account, up to three padlets can be created and edited simultaneously; individual files are limited to 25 MB. Note: Similar to many other tools, caution is advised with regard to sensitive or personal data, as the servers are located in the USA. Information in this regard by padlet itself can be found here.

  • For the collective editing of texts, we recommend Cryptpad as an open source alternative to Google Docs. A brief explanation of the tool can be found directly in a cryptpad here.
  • OFFER: For questions concerning Photoshop, Illustrator, Indesign, Animate, After Effects, Webdesign, Figma, and Mac-OS in general, the head of the computer studio Birgit Hertel offers individual support to students and staff - simply get in touch through email or Rocket.Chat!

The following lists are not exhaustive. Please share further ideas and good practice examples for distance teaching with us. We are also happy to upload instructions for online tools to the ownCloud folder "Distance-Lehre". Please contact maximilian.muhr@uni-ak.ac.at


  • German “FAQ Urheberrecht & E-Learning” in the ownCloud folder "Distance-Lehre" (many thanks to Antonia Hartlauer and Marion Kern!)
  • German text by Ursula Reisenberger (Center for Didactics of Art and Interdisciplinary Education) about her experience in teaching the topic “Presence” online in the ownCloud folder "Distance-Lehre"
  • Survival Guide to Emergency Remote Teaching of the European art university network ELIA, which Angewandte is part of (and recordings of webinars about the topic)
  • Distance Learning Blueprint for the transition of courses by Jan Eckert (Lucerne University of Applied Sciences and Arts)
  • The German subpage of the German Hochschulforum Digitalisierung, which has been specially set up for the corona crisis, offers a collection of tools, dates and further information
  • Free e-book “Leading Groups Online”
  • Slides “Studio Art Teaching Online” by Richard Jochum (Transmedia Art alumni) in the ownCloud folder "Distance-Lehre"
  • The initiative Skype a Scientist aims to involve scientists in courses and school lessons
  • 14 disparate assignments by Oskar Kokoschka Award winner John Baldessari
  • Lists of freely accessible online courses (for orientation and/or as a recommendation for students): list 1list 2